Privacy Policy
Last updated: 14 July 2026
Food for Occasions Ltd (“we”, “us”, “our”) is committed to protecting your privacy. This policy explains what personal information we collect when you contact us or use this website, how we use it, and the rights you have over it. We are the “data controller” responsible for your personal information.
Who we are
Food for Occasions Ltd
The Old Mill, Barrack's Farm, Cobham Road,
Fetcham, Surrey KT22 9TP
Email: info@foodforoccasions.co.uk
Telephone: 07778 030499
The information we collect
We only collect the information we need to respond to you and to cater your occasion. This includes:
- Details you give us through our enquiry form — your name, email address, telephone number, the type of occasion, approximate number of guests, approximate date and any message you send us.
- Any further information you choose to share with us by email, telephone, or in person when we plan your event — for example dietary requirements, venue details or your preferences.
- Records of our correspondence and the arrangements for any event we cater for you.
We do not collect any special category (sensitive) data beyond dietary or allergy information you choose to share so that we can cater safely for you and your guests.
How we use your information
- To respond to your enquiry and provide you with ideas and a quotation.
- To plan, prepare and deliver the catering and any event management you ask us to provide.
- To keep in touch with you about your booking and to maintain our business records.
We will not send you marketing emails or newsletters unless you have specifically asked us to, and you can ask us to stop at any time.
Our legal basis
We rely on the following lawful bases under UK data protection law:
- Consent — when you send us an enquiry.
- Performance of a contract — to arrange and deliver an event you have booked.
- Legitimate interests — to run and administer our catering business.
- Legal obligation — to meet our accounting and tax responsibilities.
Sharing your information
We never sell your information, and we do not share it for anyone else’s marketing. We only share it where necessary:
- With trusted suppliers and partners (such as florists, marquee or equipment hire, or a venue) where this is needed to deliver your event — and always with your knowledge.
- With the service providers who host this website and our email, who process the data on our behalf under appropriate safeguards.
- With our accountant, or where we are required to do so by law.
Cookies
This website does not use advertising or third-party tracking cookies. A small functional cookie may be used to keep the enquiry form working and secure. You can control or delete cookies through your browser settings.
How long we keep your information
We keep your information only for as long as we need it — to deal with your enquiry, to deliver your event, and afterwards for a reasonable period for our records. Financial records are kept for as long as we are required to keep them for tax purposes (usually up to seven years).
Keeping your information secure
We take appropriate care to keep your information secure and to prevent unauthorised access to it.
Your rights
You have the right to:
- ask for a copy of the personal information we hold about you;
- ask us to correct anything that is inaccurate;
- ask us to delete your information, or to restrict or object to how we use it;
- ask for your information to be transferred to you or another provider;
- withdraw your consent at any time.
To exercise any of these rights, please contact us at info@foodforoccasions.co.uk. You also have the right to complain to the Information Commissioner’s Office (ICO), the UK regulator for data protection, at ico.org.uk.
Changes to this policy
We may update this policy from time to time. Any changes will be posted on this page with a new “last updated” date.
Contact us
If you have any questions about this policy or about how we handle your information, please contact us at info@foodforoccasions.co.uk or on 07778 030499.
Back to the site